Research · September 2026
Per-Seat SaaS Pricing Index 2026
We compiled list prices for 18 widely used per-seat SaaS tools from their own pricing pages. Across the 17 with published prices, the median cheapest paid tier is $14.00 per user per month and the median highest published tier is $24.99. For a 25-person team that’s $4,200 versus $7,497 a year — for one tool.
What the numbers show
The upgrade cliff
Needing one higher-tier feature usually means upgrading every seat. The biggest gaps between the cheapest and highest published tiers:
- Salesforce Sales Cloud: 22.0× ($25.00 → $550.00)
- HubSpot Sales Hub: 21.4× ($7.00 → $150.00)
- Zendesk: 6.1× ($19.00 → $115.00)
Top-tier cost for 25 people
The highest published tiers, per year, for a 25-person team:
- Salesforce Sales Cloud (Max): $165,000
- HubSpot Sales Hub (Enterprise): $45,000
- Intercom (Expert): $39,600
An ordinary stack adds up
An illustrative 25-person company, priced from this index:
- HubSpot Sales Hub Professional × 10 (sales team): $10,800
- Zendesk Suite Team × 5 (support agents): $3,300
- Asana Advanced × 25 (whole company): $7,497
- Slack Business+ × 25 (whole company): $4,500
Total: $26,097 a year — before a single hire.
The full index
Per user per month, billed annually, USD, as of September 2026. “25 users / year” shows the cheapest and highest published tiers for a 25-person team.
CRM
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| Salesforce Sales Cloud | $25.00 Starter Suite | $550.00 Max | $7,500 – $165,000 | Twenty (open source) | Source ↗ |
| HubSpot Sales HubProfessional adds a $1,500 one-time onboarding fee; Enterprise adds $3,500. | $7.00 Starter | $150.00 Enterprise | $2,100 – $45,000 | Twenty (open source) | Source ↗ |
Customer support
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| IntercomFin AI agent billed separately, from $0.99 per outcome. | $29.00 Essential | $132.00 Expert | $8,700 – $39,600 | Chatwoot (open source) | Source ↗ |
| Zendesk | $19.00 Support Team | $115.00 Suite Professional | $5,700 – $34,500 | Chatwoot (open source) | Source ↗ |
| Freshdesk | $19.00 Growth | $89.00 Enterprise | $5,700 – $26,700 | Chatwoot (open source) | Source ↗ |
Project management
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| Asana | $10.99 Starter | $24.99 Advanced | $3,297 – $7,497 | Plane (open source) | Source ↗ |
| monday.com Work ManagementSold in seat buckets; pricing shown for a 10-seat plan. | $9.00 Basic | $19.00 Pro | $2,700 – $5,700 | Plane (open source) | Source ↗ |
| Linear | $10.00 Basic | $16.00 Business | $3,000 – $4,800 | Plane (open source) | Source ↗ |
| ClickUpAI add-ons priced separately. | $7.00 Unlimited | $12.00 Business | $2,100 – $3,600 | Plane (open source) | Source ↗ |
Communication
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| Slack | $7.25 Pro | $15.00 Business+ | $2,175 – $4,500 | — | Source ↗ |
Databases & internal tools
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| Airtable | $20.00 Team | $45.00 Business | $6,000 – $13,500 | Custom internal tool | Source ↗ |
| RetoolInternal-user price; builders cost $10 (Team) or $50 (Business) per month. | $5.00 Team | $15.00 Business | $1,500 – $4,500 | Custom internal tool | Source ↗ |
| Microsoft Power AppsVolume price of $12 requires a 2,000-seat minimum. | $20.00 Premium | — | $6,000 | Custom business app | Source ↗ |
Scheduling
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| CalendlyEnterprise starts at $15,000 per year with a 50-seat minimum. | $10.00 Standard | $16.00 Teams | $3,000 – $4,800 | Cal.com (open-source edition) | Source ↗ |
E-signature
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| DocuSign eSignature100 envelopes per user per year. Single-user Personal plan is $11 per month. | $30.00 Standard | $45.00 Business Pro | $9,000 – $13,500 | Documenso (open source) | Source ↗ |
Business intelligence
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| Microsoft Power BIReport viewers generally need a license too. | $14.00 Pro | $24.00 Premium Per User | $4,200 – $7,200 | Metabase (open source) | Source ↗ |
ERP
| Tool | Cheapest paid tier | Highest published tier | 25 users / year | Alternative | Source |
|---|---|---|---|---|---|
| Odoo EnterpriseOdoo lists price ranges ($24.90–$31.10 and $49–$61); the low end is used here. | $24.90 Standard | $49.00 Custom | $7,470 – $14,700 | ERPNext (open source) | Source ↗ |
| Oracle NetSuite(estimate)Not published by Oracle. Third-party estimates; a base platform fee of roughly $999 per month applies on top. | $129.00 Full user (low estimate) | $199.00 Full user (high estimate) | $38,700 – $59,700 | ERPNext (open source) | Source ↗ |
Costs the headline price leaves out
- HubSpot Sales Hub: Professional adds a $1,500 one-time onboarding fee; Enterprise adds $3,500.
- Intercom: Fin AI agent billed separately, from $0.99 per outcome.
- monday.com Work Management: Sold in seat buckets; pricing shown for a 10-seat plan.
- ClickUp: AI add-ons priced separately.
- Retool: Internal-user price; builders cost $10 (Team) or $50 (Business) per month.
- Microsoft Power Apps: Volume price of $12 requires a 2,000-seat minimum.
- Calendly: Enterprise starts at $15,000 per year with a 50-seat minimum.
- DocuSign eSignature: 100 envelopes per user per year. Single-user Personal plan is $11 per month.
- Microsoft Power BI: Report viewers generally need a license too.
- Odoo Enterprise: Odoo lists price ranges ($24.90–$31.10 and $49–$61); the low end is used here.
- Oracle NetSuite: Not published by Oracle. Third-party estimates; a base platform fee of roughly $999 per month applies on top.
Methodology
How we built this
- List price per user per month, billed annually, in USD, from each vendor's public pricing page. Free plans and custom-priced enterprise tiers are excluded.
- Prices were read from each vendor’s own pricing page — linked on every row — as of September 2026.
- “Cheapest” and “highest” are the lowest and highest per-user prices the vendor publishes; tiers sold only through sales quotes are excluded.
- Headline medians use only tools with published prices; NetSuite is shown as a labelled third-party estimate.
- Usage-priced tools (Zapier, Make, Firebase) and flat-fee platforms (Shopify Plus) are excluded because they don’t charge per seat.
- Taxes, negotiated discounts, add-ons, and promotions are not included. Where a vendor shows a price range, the low end is used.
- Tools we tried to include but couldn’t verify from the vendor’s own page were left out rather than estimated.
Use the data
Download and cite
The dataset is free to use under CC BY 4.0. Please link back to this page as the source.
Appex Technology, “Per-Seat SaaS Pricing Index 2026,” September 2026. https://appextechnology.com/saas-pricing-index
Download CSVSaaS pricing — common questions
How much does per-seat SaaS cost in 2026?+
Across the 17 tools in this index with published prices, the median cheapest paid tier is $14.00 per user per month and the median highest published tier is $24.99, billed annually (as of September 2026).
Why do SaaS costs grow so fast?+
Two multipliers compound: every new hire adds seats, and needing one more feature often means moving every seat to a higher tier. In this index the highest published tier costs up to 22.0× the entry tier (Salesforce Sales Cloud).
Where does this data come from?+
Each price is the list price on the vendor’s own public pricing page as of September 2026, billed annually in USD. NetSuite does not publish prices, so its figures are labelled third-party estimates. The full dataset is downloadable as CSV.
Can I use this data?+
Yes. The dataset is published under the Creative Commons Attribution 4.0 license — use it freely with a link back to this page as the source.
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